Articles on: Managing users

Creating and managing user groups

User groups help you organise users and control access to scenarios and collections.

Groups are useful for:

Organising users by cohort/module (e.g. “2025 intake”)
Restricting scenarios for selected groups of learners

Setting up groups is optional. By default, all users who join your organisation can access all published scenarios.

Creating a group

Go to Groups in the sidebar
Select Create group
Name your group (e.g. “Cohort 2025”)
Save the group

Create and manage groups of users

After creating a group, you can:

Add members manually from the group detail page
Create an invite link that automatically adds users to this group
Restrict specific scenarios and collections to this group

Adding learners to a group

Once created, you can:

Add members manually
Create an invite link that automatically adds learners to this group
Move learners between groups if needed

Using groups for access control

Groups allow you to restrict access to:

Individual scenarios
Entire collections

Restrict access to scenarios or collections to specific groups

Updated on: 05/12/2025

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